Message Platform Notion Visuals

How the Organization Data Store would look and flow in Notion under Plan A of the AI Message Platform. Run #4 drew these to go with the Notion structure proposal.

Recommendation: Scope 1 now. Only the Message Platform content moves to Notion: Message Templates, Variables, Sequences, Links, Images, Intents and Drafting Workflows. Figma stays the Source of Truth for Glossaries, Process Maps and Procedures. Scope 2, the full port of the 25 Live Boards drawn in section d, is shown so you can judge it. The recommendation is to decide on it after about 3 months of Scope 1.

a. Plan A pipeline, end to end

One Client Turn, from a Channel to Training Data. The green band at the bottom shows what the Drafter reads. The Glossary is read live from Figma. Notion content reaches the Drafter only through the sync job's Git and Blob copy, and the Core never calls Notion while drafting.

Plan A pipeline: Channels, webhook receiver, Core worker, Message Approval, sending, Training Data, and the Data Store read path
Colours: blue Channels, navy Core, orange Team Rep actions, green Notion and sync, purple Figma, grey storage, teal Training Data, red guard rails. Open full size

b. Notion maintenance workflow

Who edits what, how a row goes from Draft to Approved to live, how a rollback works through Git, and which connection can see what.

Swimlane of the Notion maintenance workflow with a permissions table
Numbered steps 1 to 7; R = rollback. Open full size

c. What Notion will look like when completed

Drawings of the Notion screens, not screenshots. Template titles and texts are illustrative. Your real Templates and Links will be crawled from your docs and arrive as Draft.

Notion sidebar tree and the Message Templates table view
c1. The sidebar and the Message Templates table. Open full size
Board view by Status and one Message Template page
c2. The board by Status, and one Message Template page with Variables, AI guidance, Tied Images and Tied Links. Open full size
Message Sequence page, Images gallery and Message Template Variables table
c3. A Message Sequence, the Images gallery, and the Message Template Variables database. Open full size

d. Live examples: Figma Live Boards ported to Notion (Scope 2)

The Boards below are drawn from the real Live Board files: Shipping - Glossary v9.1, Shipping - Overall v7.2 and Organization - Process Map v4.6. They are simplified, and Rep names are left out.

Shipping - Glossary Board beside its Notion Glossary Terms view and a Term page
d1. Example 1a: Shipping - Glossary. Open full size
Label Creation Process and the Veeqo Single Label Framework beside its Notion Procedure page
d2. Example 1b: the "Shipping Label Creation with Veeqo - Single Label" Procedure on Shipping - Overall. Open full size
Design - Pre-Purchase Sales Process Map in FigJam and as a Notion page with Mermaid
d3. Example 2: the "Design - Pre-Purchase Sales" Process Map, as FigJam shapes and as Mermaid in Notion. Open full size